We are looking for a dependable, humble, detail-oriented individual, who is able to provide administrative assistance to a team helping to support children and families experiencing foster care. Sound like you? Perfect. Keep reading….
Atlanta Angels is an innovative nonprofit that seeks to change the way children, youth and families experience the foster care system. We believe that if we can get every child, youth, and family in the foster care system into our programs, we have a great chance of changing the world we live in.
Our fast-growing organization has a start-up mentality, but also a level of professionalism and drive that is not found in most nonprofits. There is a LOT of opportunity with our company and we are looking for a creative, innovative self-starter who exudes these four core competencies: Professionalism, Passion, Initiative, Adaptability.
Established in 2010, Austin Angels wraps community around children in the foster care system, as well as their caretakers, by offering consistent support through intentional giving, relationship-building, and mentorship. Our programs are created to help empower children and build sustainable foster homes. Our solution to the foster care crisis are the Love Box family support program and Dare to Dream youth mentor programs. Our programs utilize a trauma-informed, wrap-around service model that strengthens relationships between foster families, youth in foster care, and bio families. In 2016, Austin launched its first chapter in Amarillo, Texas and has then grown to open 22 chapters across the Nation, including Atlanta Angels, which launched in 2020.
The main role of an Executive Assistant/Operations is to provide administrative, marketing, and volunteer coordination assistance to the Executive Director and staff of Atlanta Angels.
Work as directed to support the mission and values of Atlanta Angels and the Atlanta Angels staff and volunteers.
Communications Support - 30%
Engage in discussions around sensitive topics including child abuse, neglect, trauma, mental health, poverty, substance abuse, rehabilitation, social adjustment, therapeutic needs, child demographics, case trajectory, family preservation and child relational concerns. Utilize these discussions to advocate and make decisions for the best interest of the client.
Share information via texting and email platforms with clients, volunteers, donors, staff, and board of directors.
Manage Atlanta Angels phone, maintain messages, and return missed phone calls
Order, address, and send mailers, birthday cards, invitations, etc throughout the year
Input new subscribers into Mailchimp and maintain updated contact list
Event and Calendar Coordination - 40%
Audit/update Google calendar for office
Manage Executive Directors’ scheduling (meetings, reminders, etc.)
Help plan and execute events (mixers, program events, fundraising events, etc.)
Identify and collaborate with local partners who will donate skills and services for our clients and events, and make a record of each in our resource list.
Reporting and Data Management - 30%
Track and store data for clients, volunteers and donors, including creating necessary spreadsheets and processes
Help with providing necessary data to National Angels and for grant writing and reporting.
Help compile and produce mid-year and annual Impact Reports.
Audit Birthdays, Transport Documents, MailChimp Lists, Background Checks, Liability Waivers, Waitlist Families.
Update and maintain in-kind donation spreadsheet and volunteer hours spreadsheet.
Assist the treasurer and executive director in reporting to the bookkeeper.
Other duties/tasks as-needed and as-assigned.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
A qualified candidate will be a highly skilled communicator with strong interpersonal skills and abilities to quickly curate trust based connections (including foster families, foster youth, volunteers, mentors, corporate partners, and other Atlanta Angels supporters). This person will possess knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; and psychological needs.
Atlanta Angels is not a religious organization and accepts all people as they are. Staff members should demonstrate a spirit of inclusivity and acceptance of people from all backgrounds and walks of life.
A qualified candidate will be a self-starter who can work independently and manage multiple tasks simultaneously.
A qualified candidate will be a quick learner who is able to then pass along the knowledge to others in an easily accessible manner.
Requires using discretion when presenting information to partners, engagement presentations, and discussions of interested parties to avoid disclosing confidential information about a case.
Requires a mixture of working indoors in a traditional office setting and traveling to agency locations, outreach events, etc.
Requires initiative, an eagerness to learn, and willingness to perform the many and various operational tasks required to keep Atlanta Angels running smoothly.
Requires being passionate about the mission and willingness to invest time and personal expertise to grow Atlanta Angels.
Requires part-time to full time investment, depending on additional tasks being added to workload.
Personal Telephone (and possibly conferencing capabilities)
Personal Laptop / portable computer / tablet
Personal car, valid driver license, insurance
Ability to pass state and Federal background checks
PROGRAMS USED ON THE JOB:
Basic Microsoft Office Applications (Word, Excel, PowerPoint)
Apricot (Data Tracking Software)
Bachelor's Degree preferred
2+ years of college + experience in related field
To apply for this position, please send your cover letter and resume to Christie at firstname.lastname@example.org