Human Resources Coordinator – Recruiting

 

Department Overview
CHRIS 180 HR Department manages human resources functions at CHRIS 180, including compensation, recruitment, equal employment law, labor law compliance, employee relations, policy administration, employee benefits administration, occupational safety, and risk management, personnel/payroll transactions, and other HR-related projects.

Position Description
The Recruiting Coordinator is responsible for the full cycle of the recruiting process; this entails sourcing, screening, and qualifying candidates according to specifications provided by the hiring manager and delivering those qualified candidates in a timely fashion. This position will also handle some administrative duties The individual will also be responsible for handling sensitive information; therefore, confidentiality, tactfulness, and discreteness are a must.

Role and Responsibilities
The primary duties include but are not limited to the following:
• Partners with the HR Director, HR Generalist, and hiring managers to determine staffing needs.
• Screens resumes, interviews candidates, coordination of interviews with the hiring manager, and administers appropriate assessments and reference/background checks.
• Manages current candidate activity in the applicant tracking system (ATS).
• Organize traditional and nontraditional resources, such as career fairs, online job fairs, community network events, etc., to identify and attract quality candidates.
• Develop advertising strategies (internal and external) to ensure high visibility with potential candidates.
• Assist with the internal transfer process.
• Recommend and implement ideas and strategies related to recruitment that will contribute to the long-range growth of the organization, implementing any new processes, fine-tuning standard processes, and staying informed of trends and innovative recruiting techniques.
• Lead special projects/recruiting initiatives including assessment of best practices in recruitment.
• Develop and maintain strong working relationships with, vendors, community organizations, schools, etc. to create a partnership that yields success, predictable results, and credibility.
• Maintain and update the Applicant Tracking System (ATS)
• Compile weekly requisition reports for presentation to your manager as requested.
• Maintain internal tracking and reminders for training and performance reviews.
• Conduct phone screens as needed.
• Assist with personnel file maintenance.
• Collaborate with HR Manger to determine requirements for the position and qualities of an ideal candidate for open roles.
• Provide administrative support to the HR Department, which will include heavy filing, answering phone calls, responding to emails, etc.
• Support all internal and external HR-related inquiries and requests.
• Produce routine HR reports (weekly, monthly, quarterly, and annual, etc.)
• Assist with maintaining HR documents on the company intranet.
• Interact effectively with internal customers and external customers.
• Must maintain the highest degree of confidentiality.
• Ability to maintain a high level of accuracy, consistency, and thoroughness in working with detailed information.
• Ability to communicate professionally and effectively both orally and in writing.
• Perform other job duties as needed.

Documentation Requirements
• Assist with audits of personnel files as needed.
• Organize and maintain Excel reports for recruiting.

Performance and Conduct
• Maintain confidentiality of employee information
• Maintain confidentiality of risk management investigations, adverse actions, and other sensitive information
• Maintain appropriate professional boundaries.
• Follow the CHRIS 180 Code of Ethics
• Communicate effectively and efficiently with supervisors in all departments regarding the hiring process.
• Support and maintain an environment of emotional and physical safety for consumers, staff, and other stakeholders always.

Additional Requirements
• Maintain detailed files, documentation, and billing requirements in a timely manner in accordance with CHRIS 180 policy and compliance standards.
• Attend and participate in all meetings and supervision as required and in accordance with CHRIS 180 policy and procedures.
• Support and maintain an environment of emotional and physical safety for consumers, staff, and other stakeholders always.
• Demonstrate exceptional customer service.
• Demonstrate ability to articulate professionally.
• Maintain certifications/training and provide information to HR and Training in a timely manner.

Qualifications/Competencies
• 2-3 years of human resources experience and/or HRIS experience in a small to mid-size company/organization
• Bachelor’s Degree in a related field, i.e., Human Resources Management, Business Administration
• 2 years of prior recruiting experience required.
• Applicant Tracking System (ATS) experience required (Clear Company experience preferred)
• Knowledge of HR databases (Paylocity experience preferred)
• Knowledge of Microsoft Office Suite with intermediate experience in Excel and PowerPoint
• Time management skills; research skills; reporting skills.
• Able to work with time-sensitive deliverables.
• Exceptional customer service skills
• Strong administrative and organizational skills
• Meticulous attention to detail and analytical skills
• Strong decision-making and problem-solving skills
• Effective teamwork and interpersonal skills

Other
The ideal candidate will possess the following:
• Technical expertise that allows well-informed decisions, usage of available tools and resources, and training to execute the job responsibilities.
• Accountable for work being completed accurately and in a timely manner and following up as needed.
• Ability to collaborate with other staff to ensure best practices and sound decisions.
• Ability to communicate using appropriate tone when corresponding verbally or written (as well as proper usage of grammar and spelling)
• Ability to adapt and adjust to the course and be open to new ideas.
• Ability to manage workload by having a clear understanding of task/project and setting realistic timelines and goals.
• Commitment to our vision and mission should be demonstrated in work.

Schedule
This is a full-time position and typically works Monday – Friday 8:30 am – 5:00 pm.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, and reach with hands and arms. The employee is occasionally required to lift and/or move up to 20 pounds.